PRIVACY NOTICE (GENERAL)

The Global Wind Energy Council ASBL (“GWEC” or “We“, “us”, “our”), is committed to complying with EU Privacy Law. This privacy notice describes how We, as a controller of Personal Data, Process the personal information of certain categories of Data Subjects that are not associated to us. 

In carrying out our activities, We process Personal Data relating to consultants, contractors, suppliers, individuals attending events, conferences and webcasts, individuals requesting our reports, officials of the European institutions and EU agencies, EU Member State officials, journalists and other stakeholders (“You“) in the policy areas that We are involved in.

1. What Personal Data do We hold about You?

Depending on who You are, We collect different Personal Data from You, for specified purposes and based on a specific legal ground.

Data Subjects

Types of Personal Data

Purposes of Processing

Method of Collection

Legal grounds

EU and national government officials and policy stakeholders, including journalists, industry associations and NGOs involved in the policy areas that the Association is active in

Name, job title, email address, name of the organization, work phone, mobile phone, name and email of your assistant, address

Conducting advocacy activities in the policy fields We are involved in:  inviting You to our events and webcasts,  contacting You with regard to projects We are involved in, asking You information about the policy areas We are involved in

Public websites, business cards, emails, oral exchanges during events

Legitimate interest – We believe that, as a global Association based in EU active in the field of the wind industry We have the legitimate interest to conduct our advocacy activities

Third party contractors and suppliers

Name, job title, email address, name of the organization, tax registration number, bank account details 

Preparing, executing and terminating a contract We have with You

Contracts

Performance of a contract

Individuals registering to webcasts or downloading our reports

Name, Email, Organization, Job Title, address

To provide You with the service and/or product you requested, to send you future communications with regard to webcasts and reports

GoToWebinar registration portal or online registration form on our website

Consent

Individuals registering to conferences and events

Name, email address, organisation You work in, role in the organisation, phone number

To organize the event, to send You follow-up emails about the event You attended, to circulate attendance lists, to invite you to future events,  

Online registration form, emails

Consent

Individuals We meet during conferences and events

Name, job title, email address, organization you work in, your role in the organization

To send You follow-up emails with regard to the events We both attended, to contact You with regard to your areas of interest, to send You our newsletter 

Oral exchanges during events We both attended, business cards

Legitimate interest – We believe that, as an EU Association active in the field of the salt industry We have the legitimate interest to conduct our advocacy activities

2. Change of purpose

We will only use your Personal Data for the purposes for which We collected it, unless We reasonably consider that We need to use it for another reason and that reason is compatible with the original purpose. If We need to use your Personal Data for an unrelated purpose, We will notify You and We will explain the legal basis which allows us to do so.

3. Which third-parties process your Personal Data?

In order to organize events, webcasts, publish our reports, send You our communications, We work with other companies and organizations that support us.

  1. When We organize events outside of the EU, We work with our Partners that support the organization of the event and provide us logistic support. List of our Partners:
    1. Brazil Windpower – ABEEolica (Brazilian Wind Association) and Canal Energia (Brazilian event logisitic partner), based in Brazil;
    2. Mexico Windpower – AMDEE (Mexican wind association) and EJKrause Tarsus (local events logisitics partner), based in Mexico;
    3. Windaba – SAWEA (South African Wind Association) and  Jade Sky (local events logistics partner), based in South Africa;
    4. Philippine Wind Workshop – Mainstream Renewables
    5. TWEA – Turkish Wind association, based in Turkey.
  2. In order to organize some webinars and events, We use Eventbrite (https://www.eventbrite.co.uk/), an event management website. We also use GoToWebinar, a webinar platform offered by LogMein, Inc. (https://www.logmein.com).  
  3. In order to communicate with You, for example to send You our newsletters, We use MailChimp (https://mailchimp.com/), a third party providing email marketing services.
  4. When you provide your consent, We also share your Personal Data with the organizations that sponsors our reports and events. These include Recharge News, Wind Power Monthly, Vaisala, Ingeteam, Platinum and Gold Sponsors.

If your Personal Data are transferred to a country that does not ensure an adequate level of protection, We have signed a Data Processing Agreement incorporating Standard Contractual Clauses with those third parties. If You would like to receive a copy of the agreements, You can contact us at [email protected]

We do not use other third-parties to process your Personal Data or otherwise transfer Personal Data outside of the EEA and/or disclose your Personal Data to other recipients than those identified in this notice. If we were to do so, We will comply with EU Privacy Law.

4. Data security

Your Personal Data are treated as confidential.

We never pass on your contact details to third-parties for commercial purposes.

In order to safeguard your Personal Data from unauthorized access, collection use, disclosure copying, modification, disposal or similar risks, We have put in place appropriate administrative, physical and technical measures. We update and test our security technology on an ongoing basis. We restrict access to your Personal Data to those employees and staff who need to know that information to provide benefits or services to You. In addition, We train our staff about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our staff privacy responsibilities.

5. How long will We retain your Personal Data?

We store your Personal Data as long as You don’t withdraw your consent or don’t object to the Processing.

We undertake, absent of any Processing activities within a period of [24 months], to delete the Personal Data We hold on You. However, We may retain your Personal Data under EU or national laws. We may retain electronic copies of files containing Personal Data created pursuant to automatic archiving or back-up procedures which cannot reasonably be deleted. In these cases, We shall ensure that the Personal Data are not further actively processed.

6. Your rights in connection with Personal Data

Under certain circumstances, under EU Privacy Law, You have the right to:

  1. Request access to your Personal Data. This enables You to receive a copy of the Personal Data We hold about You and to check that We are lawfully Processing it.
  2. Request correction of the Personal Data that We hold about You. This enables You to have any incomplete or inaccurate information We hold about You corrected.
  3. Request erasure of your Personal Data. This enables You to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where You have exercised your right to object to Processing (see below).
  4. Request the restriction of Processing of your Personal Data. This enables You to ask us to suspend the Processing of Personal Data about You, for example if You want us to establish its accuracy or the reason for Processing it.
  5. Request the transfer of your Personal Data to another party (right to data portability).

To exercise your rights as Data Subject, make queries or complaints, please contact [email protected].

When You provided your consent to the collection, Processing and transfer of your Personal Data for a specific purpose, You have the right to withdraw your consent for that specific Processing at any time.

When We process your Personal Data based on our legitimate interest (or those of a third party), You have the right to object to such Processing. To withdraw your consent or object to the Processing, please e-mail us at [email protected].

If You are dissatisfied with any aspect of our handling of your Personal Data, You have the right to make a complaint at any time to the relevant Supervisory Authority.

7. “Cookies” and Internet tags

We process information about visits to our website, the web pages visited, the date and time of access, domain name of the user and of the searches performed. Such information includes Personal Data. We use this information for internal purposes to compile aggregate statistical data about users’ browsing actions and patterns and to estimate our audience size and usage patterns. We obtain information by installing “cookies” provided by Google Analytics.

These cookies are used to collect information about how visitors use the Site. We use this information to compile reports and to help us improve the Site. The cookies collect information in an anonymous form, including the number of visitors to the Site, where visitors have come to the Site from and the pages they visited.

To opt out of being tracked by Google Analytics across our websites visit this page.

8. Changes to notice

We may revise this privacy notice from time to time and any revisions will be made available to You via our website. 

9. Our contact details

Global Wind Energy Council
80 Rue d’Arlon, 1040 Brussels, Belgium
info(at)gwec.net
 +32 2213 1897

  1. Glossary

10. “EU Privacy Law” means the General Data Protection Regulation 2016/679 (“GDPR“) and the Belgian national privacy laws, as amended from time to time.

Data Subject” means an identified or identifiable individual.

Personal Data” means any information relating to an identified or identifiable natural person. 

Processing”  means any operation performed on Personal Data, manually or by automated means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Supervisory Authority” means the Belgian Data Protection Authority or the relevant data protection authority of the data subjects’ habitual residence or place of work.

Version No. 1: May 2018